Search for " size: x m " where you replace the x with a number. The "m" stands for megabytes.
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Any message with over 10MB of size probably has some hefty attachments—save them to your hard drive not to Google Drive—that's space you share with Gmail, so it won't save you anything. Another option: run Find Big Mail , a service that automatically creates labels for all your plus-sized messages so they're easy to find. It's free for a single Gmail account; only G Suite users get charged. Are you getting a lot of newsletters and other junk you don't want? Most have an Unsubscribe link at the bottom of the message, and you can and should use those.
Gmail mobile and desktop also sticks an "Unsubscribe" link at the TOP of the message, right next to the sender's name, if it can detect the link in the message. For easy clean-up, type "unsubscribe" into search, and you'll get a list of every message that has the word listed. Go through each—it's as close as you can get to bulk unsubscribing without a third-party service. It's not easy, because email messages can be reminders of tasks or events. Worse, inboxes can be just like the inbox on a desk—piled high with stuff you've been avoiding.
If you can't bear to mark a message as read in case you have to go back to it, or worse, would never, ever delete a message you might have to refer to later, you can still get to Inbox Zero. Simply archive the messages. That's what labels do—you are archiving messages under a label to find later. However, you don't need a label to archive messages.
While reading a message or selecting it from the inbox, click the Archive button at the top the file box with the down arrow , and the messages are stored out of sight by Gmail. Find them later with a search.
There is no "archive" label, but you can look in the "All Mail" link toward the bottom of the left-hand navigation. Remember, archived messages still count against your Gmail storage—because you're storing them. If you want to actually be rid of them and their attachments, drag the message to the Trash label, where they will remain for 30 days before being permanently deleted. Better yet, get rid of frequently received and ignored messages that you can't delete, like receipts, by archiving them automatically using filters. A form pops up that will auto-populate info about the message like who it's from ; click Create filter with this search, and check the options for where you want that message to archive.
Best of all, click "Mark as read" so you never get bothered by it in the future. Eric narrowly averted a career in food service when he began in tech publishing at Ziff-Davis over 25 years ago. See Full Bio. This newsletter may contain advertising, deals, or affiliate links. Subscribing to a newsletter indicates your consent to our Terms of Use and Privacy Policy.
You may unsubscribe from the newsletters at any time. View As: One Page Slides. Gmail is chock full of keyboard shortcuts for just about everything you can do. You can't customize if you're using G Suite. You may have many Gmail-based accounts, or multiple addresses on the same account.
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You can set all those addresses up in your primary Gmail, and make it look like you're sending from a completely different account, either all the time or on a per-message basis. Add multiple email addresses. This is great if you send a lot of messages on one account, but want replies to go into another. Most desktop email programs like Outlook offer a preview—you click the message in a list and see it in another pane of the window. Then scroll down and click Save changes.
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Your browser window will refresh, and when it loads, you'll see a four-line drop-down menu on the top-right. Click the drop-down menu to select how you want to preview your messages: below your email horizontal split or to the right vertical split. When there's no message selected, the pane provides a preview of how much space your messages are using out of your allotted space. Stop typing so much, especially the same message over and over. Canned Responses are a must for repeated, redundant, repetitive emails. Scroll down to Save changes, and your browser window will re-load. Create a new email and type up a canned response.
Click the ellipsis in the lower-right corner of the message and select "Canned responses.
If you re-write the canned reply, you can re-save it with the same name for future use. You can access Gmail from multiple computers, smartphones, and tablets at the same time. Sometimes, you might stay signed in when you don't mean to on, say, a public computer , or worse, suspect someone of using your account behind your back turn on two-factor authentication to avoid that. On the desktop, scroll down to the bottom of your inbox. In the fine print at the bottom of the page it says Last account activity followed by a time.
Click the Details link underneath it to see all the activity for the account. Click the button to sign out of all the other sessions in use. If you've got a message with particular formatting or attachments you want to send on, but need to do it via another email service, the download message option found under the ellipsis menu downloads a single message into an EML format, which is supported by all email clients, like Outlook, Thunderbird, and Apple Mail.
For email threads you want to banish, hit the mute button. In your inbox, click the box next to the thread in question, click the ellipsis icon up top and select Mute. The thread will seemingly disappear, but it remains in the archive even as new messages come in. You won't see any message in the thread again unless you are the direct recipient or you search for it. If you just want to mute a discussion for a set amount of time, hover over the email or thread in your inbox on the desktop. On the far right, you'll see icons to quickly archive, delete, mark as read, or snooze a message.
If you click snooze, the message disappears from the inbox and comes back after the length of time you specified. To select every message on a page in Gmail, you click the checkbox in the upper-left corner, right? Checking that box selects every conversation on that first page of results—and that's limited to items max. If you want everything under that label, visible on the page or not, check the box and look for the link at the top of the results that says "Select all X conversations in 'Label.
Turning an email into a calendar event or to-do list task is a breeze: While reading the message, highlight some text, go to the More menu at top, and select either "Add to Tasks" or "Create Event. If the load time on Gmail in your desktop browser is killing you, you can speed it up.
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Look for the link in the lower right as Gmail's progress bar stalls. If you always want the slow version because sometimes even Gmail loads too fast to hit that link , click the Set basic HTML as default view link at the top. And most of them are relevant primarily for the desktop Gmail site, by the way—as opposed to the mobile apps—with just a couple of noted exceptions.
You can confirm by going back into the General tab of the settings and looking for the newly added Smart Compose option. By default, Gmail gives you a small window in the corner of the screen for composing new messages. You can bump the value up to 10, 20, or even 30 seconds—which means that you can give yourself up to half a minute to have second thoughts about any message you send.