With limitless ways to sort mail with filters and labels and exceptional spam filtering, Gmail makes it a breeze to see your most important messages quickly.
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Mail and Calendar by Microsoft is a Windows desktop app that keeps email simple. Formerly called Outlook Express, this app covers the basics of email without adding excessive features.
It offers threaded email conversations, notifications, and flags to mark your most important messages, along with Outlook-style calendar integration. It's also touch-enabled.
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If you're a Windows users who prefers to not be distracted by added features, it's a good option. The Mail app that comes preinstalled on iOS devices and most Macs may seem like a basic email client, but its simplicity belies the powerful tools under the hood. With its Markup tools, you can add annotations to images and sign documents right from your inbox.
You can also use Apple's Mail Drop feature the same one that works with iCloud to send extremely large attachments without it eating into your allotted email storage space. Mailbird is a Windows email app with a contemporary design. You can personalize your inbox with custom layouts and sidebar themes. It also includes integration options with popular productivity apps, such as Asana, Todoist, Slack, and others.
While rich with features, such as the ability to snooze messages until later and automated scrolling for speed readers, some advanced capabilities are restricted to higher tiers of service. For example, an undo send option is only available to Mailbird Business subscribers. Well suited for those who love plain text and keyboard shortcuts, MailMate lets you jump through your inbox without lifting your fingers from the keyboard. It also supports Markdown formatting and unique views, such as the ability to surface all messages that are similar to the message you're currently viewing.
MailMate is perhaps the best Mac email app for power users who value plain text over features such as snooze and undo send. While the Outlook desktop app is as powerful as it is bloated with features, the Outlook Mobile app offers quite a different experience. When you use it with a Microsoft email account, you can take advantage of its Focused Inbox view, which automatically finds emails that are likely to be important to you and filters out other distracting messages, keeping them in a tab called Other.
The Outlook mobile app also has customizable swipe gestures for deleting, archiving, marking as read, flagging, moving, and snoozing messages the snooze function is actually called "schedule," but it would be snooze in any other app. Polymail's strong suit is that you can use it collaboratively, especially among sales teams.
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Create email templates, for example, and you can share them with everyone on a team. For groups that use Salesforce, you can connect the two apps and get information you need from Salesforce while writing messages. Teams can also track email stats together to see how much time everyone spends in their inboxes, or how likely each person is to get a reply.
Another great feature is Polymail's ability to watch and report back when recipients open your messages, and who among them downloads attachments you send.
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You'll also notice in the chart below that Polymail is packed with features, everything from the ability to snooze a message until later to an undo send button. Since its inception as a spin-off of Mozilla's Thunderbird, Postbox has grown into a powerful app, rich with options for keeping your mail organized.
A tabbed interface lets you keep multiple messages open at once. Tags and folders help you categorize and sort mail.
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Another stellar capability is how Postbox can display a contact info sidebar, letting you dig into the detail about the sender. There's a lot to explore in this powerful and well designed app. Every email doesn't need a lengthy reply.
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Sometimes a thumbs-up or crying face is all you need. With Spark, that's all you have to send, and in the end, that saves you time. After you read an email, tap Quick Reply to send an instant emoji response and archive the message in one step. Spark also saves you time in how it handles calendar invitations. Instead of a standard invite email, Spark shows you a preview of the event in your calendar with Accept and Reject options.
This app has a wealth of other features, too, such as undo send, snooze, reminders, and more. If you prefer text messaging or team chat to email, Spike formerly Hop is worth a try. This email client for Android and iOS devices turns message threads into chat-like conversations, so your emails look less like a verbose expanse of text and more like what you see in iMessage or WhatsApp, with GIFs, voice memos, one-tap image sharing, and everything else you'd expect in a chat app.
And similar to team chat apps, Spike lets you create channels for organizing conversations around a certain topic. Spike works best when you use it to message with other people who are also using it, too. From the makers of Firefox comes an email application that copies one of the best features of web browsers: tabs.
Thunderbird isn't the only email client to use a tabbed interface, but it is one of the best. When you quit the app, Thunderbird saves your open tabs and reloads them the next time you launch it. An extensive collection of add-ons let you expand what Thunderbird can do.
Originally published 2 June by Paula DuPont; updated in and with new apps and current information. Zapier senior writer and editor Matthew Guay contributed to this article. Writer Jill Duffy has been covering technology broadly since the early s and productivity in particular since Follow her jilleduffy.
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