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This file is found in the Microsoft Office installation file. To find the file:. Large contact lists can also cause Outlook not searching emails as well as contacts.
- Method 2. Check Outlook Indexing Settings and Rebuild Index.!
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Keep them under 8, as a single folder has a hard limit of about 5,, so anything beyond this will not be searchable. To make sure that Outlook is configured to return results from the expected data files, follow these steps:. Check with Microsoft support for this issue.
Turn on Cached Exchange Mode - Outlook
Did any of these solutions help resolve Outlook not searching all emails? OST file. The extra click would then run the search on the entire online mailbox and give you more results.
But most of your searches are done when your computer is online, by typing into the search box above the messages in the Inbox. With this new technology, searches are sent to the online Exchange server and search results are returned from the entire mailbox, regardless of how much or how little of your mailbox is cached locally. No configuration is required. This small but significant change makes your searches work the way you expect.
Method 1. Check if the Search function is working in Outlook Safe Mode.
The online search index is not only complete but also far more sturdy, which is a relief after years of dealing with corrupted local Windows Desktop Search indexes. Do a search of your entire mailbox for something that fits lots and lots of messages. If you scroll down the list, search results might keep filling in and the message count will steadily increase.
Or maybe not. That seems to be a bit unclear.
What is clear is that there is literally no way to be confident that you are getting all the messages if a search returns thousands of results. I saw these limits called out by Michael Linenberger , who is a serious Outlook ninja.
Outlook 2013 instant search not working
There are also a number of specialized searches that are handled locally by WDS. There are a number of other exceptions and special cases described in the Microsoft article. Everything is automatic, nothing has to be configured, and the result makes your searches work the way you thought they worked all along.